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Organising a Zoom meeting – – University of Queensland
Zoom meetings enable you to hold collaborative discussions where all participants can share their camera, audio and screen. In Zoom, you can host meetings by scheduling a future time or inviting participants to an ad hoc meeting. Never share Zoom meeting links publicly, or on social media, even if the event is meant to be public. As a meeting host, you’ll also be able to select other participants as alternative or replacement hosts.
A Zoom meeting is different to a Zoom webinar. Webinars are designed for a host and designated panellists to present to an audience.
UQ staff should not use hoe devices to make video or audio recordings of work-related meetings, discussions or other private conversations without approval.
When scheduling a Zoom meeting, you’ll generate an email invitation that you can share with participants both at or external to UQ. If you wish to how to organise a zoom meeting uk – how to organise a zoom meeting uk: a Zoom meeting with more than participants, submit an IT request. If you need to schedule a meeting on behalf of another user or assign another user to schedule your meeting, see how to use Zoom scheduling privileges.
You can schedule Zoom meetings through different platforms. Select a platform to learn how to schedule a meeting:. Watch: How to schedule a Zoom meeting on your desktop. To schedule a Zoom meeting through the UQ Zoom web interface, watch the video guide or read the steps:. Watch: How to schedule a Zoom meeting through the web interface. To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook plugin installedthen watch the video guide:.
Watch: How to schedule a Zoom meeting through Outlook. Enabling registration when scheduling a Zoom meeting will allow you to collect information from your meeting participants before they are provided connection details to join organide meeting. You can collect basic contact information, such as name and email, as well as create custom questions.
Organiss do this:. As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting. Select ‘Manage Participants’ from the bottom menu of the meeting window, then select ‘Invite’ located above the group chat window.
This URL is only useful to other Zoom users. If a meeting participant asks you to dial them in to a Zoom meeting or presentation, you will need to invite the videoconferencing system in the room they’re in. Request the room address from the meeting participant, then:. If you are unable to obtain the address of the system, it should still be possible for the room-based meeting participant to dial their system into a Zoom meeting by following the connection options shown in the Zoom meeting’s invitation.
For further instructions on joining a Zoom meeting from a room-based system, see Joining or leaving a Zoom meeting. Participants of an active Zoom meeting can select the ‘Leave’ option on the bottom menu of the Zoom meeting interface. The meeting will remain active once a participant has left the meeting. If the Zoom meeting contains multiple hosts, the meeting will remain active after the host has left the meeting. How to organise a zoom meeting uk – how to organise a zoom meeting uk: the meeting contains only one host, the host will be asked to assign a new host before leaving the meeting.
We’re here to help Before contacting us, try browsing or searching for common questions. Submit student IT request. Submit staff IT request. Skip to menu Skip to content Skip to footer. The University of Queensland my. Site search Search. Site search Search Menu. Organising a Zoom meeting. Home Information and services Information technology Audiovisual Audiovisual user guides Zoom user guide. Organising a future Zoom meeting Inviting participants to an active Zoom meeting Ending a Zoom meeting.
Organising a future Zoom meeting When organising a Zoom meeting, you can: schedule a meeting set up meeting registration. Schedule a meeting When scheduling a Zoom meeting, you’ll generate an email invitation that you can share with participants both at or external to UQ. Zoom on your desktop To schedule a Посетить страницу источник meeting on your desktop, watch the video guide or read the steps: Watch: How to schedule a Zoom meeting on your desktop Open Zoom on your desktop, and log in if required.
Set a start date and time. You’ll then have the following options: To make this a regular meeting, tick the ‘Recurring meeting’ box.
To set a password for the meeting, tick ‘Require meeting password’ in the ‘Password’ section, and then enter a password. Ensure that merting are given this password before the meeting.
In the ‘Video’ section, choose whether ‘Hosts’ and ‘Participants’ video oryanise start automatically when the meeting begins. In the ‘Audio’ section, leave ‘Telephone and Computer Audio’ selected. In the ‘Calendar’ section, select a calendar application to schedule the meeting. Zoom will generate a meeting invitation with connection details, and you can share this with your meeting participants.
In the ‘Advanced Options’ section, you have the following options: To allow participants to join medting waiting room before joining the meeting, tick ‘Enable waiting room’. The meeting host will have the option to allow participants to join the meeting when ready. To allow meeting participants to join before the host arrives at a Zoom meeting, tick ‘Enable join before host’.
To ensure that a meeting in progress keeting not disturbed by joining participants, tick ‘Mute participants upon entry’. To restrict access to the Zoom meeting to UQ users only, s elect ‘Only authenticated users can join’. To record the meeting as soon as it’s started, tick ‘Automatically record meeting’. Choose ‘Locally’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server.
The person who how to organise a zoom meeting uk – how to organise a zoom meeting uk: the meeting will receive an email link to the cloud server recording once the recording lrganise been processed.
Soom the ‘Enable additional data centre regions for your meeting’ option. If someone has allowed you to schedule a meeting on their behalf, tick ‘Schedule For’ and click the drop-down menu to select their name. The first alternative host to ku: the meeting will automatically become the host. Select ‘Schedule’ to finalise. Complete the following fields and options: Topic – enter a meeting title. When – select a start date and time. Адрес – specify how long the orgainse will be for.
Time Zone – leave in Brisbane time. Tick ‘Recurring meeting’ to make this a regular meeting. Registration – tick ‘Required if registration is required. Template – leave blank. Security Tick ‘Passcode’ to set a password for the meeting, and then how to organise a zoom meeting uk – how to organise a zoom meeting uk: a password.
Tick ‘Waiting Room’ to allow participants to join a waiting room before joining the meeting. Tick ‘Require authentication to join’ to restrict access to the Zoom meeting to UQ users only. To allow specific external Zoom accounts to join the meeting, select ‘Add’ next to ‘Authentication exception’, enter the person’s name and email address they are registered with Zoom and click ‘Save’.
Video Choose whether hosts or participants video will start automatically when the meeting begins. Audio Leave ‘Both’ selected. Options Tick ‘Allow participants to join anytime’ to meetnig meeting participants to join anytime before the host arrives at a Zoom meeting. To enable the ‘Breakout Room’ feature for your meeting, tick ‘Breakout Room pre-assign’. You can then use the available options to create multiple rooms and pre-assign participants via their email address. To record the meeting as soon as it is started, tick ‘Automatically record meeting’.
Choose ‘On the local computer’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server. This will generate an ICS file, which you can open in Ofganise to create an Outlook meeting invitation. Outlook To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook plugin installedthen watch the video guide: Watch: How to schedule a Zoom meeting through Outlook. Schedule a new meeting with mreting Follow the instructions to schedule meetihg meeting through the UQ Zoom web interface.
Manual approval : anyone who registers will need to be approved by the host before they receive information on how to join the meeting. You can also choose to make these questions required, so participants are forced to provide an answer before submitting their registration. Inviting participants to an active Zoom meeting As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting. Through the invitation menu, you can choose to: Invite UQ participants via the Zoom desktop app Select the ‘Contacts’ tab.
Enter a participant’s name, or choose from the list of UQ Zoom users. Select ‘Invite’. Choose an email service to automatically generate an invitation email. This will create a draft email. Modify the email as required, then send it to your meeting participants. Paste the URL or text into your email or chat program, then send your message to meeting participants. Invite a room-based videoconferencing system If a meeting participant asks you to dial them in to a Zoom meeting or presentation, you will need to invite the videoconferencing system hod the room they’re in.
Enter the videoconferencing address of the room system you wish to call. Select the ‘H. How to organise a zoom meeting uk – how to organise a zoom meeting uk: a Zoom meeting Participants of an active Zoom meeting can select the ‘Leave’ option on the bottom menu of the Zoom meeting interface.
How to organise a zoom meeting uk – how to organise a zoom meeting uk:.A Step-by-Step Guide to a Zoom Meeting
Ensure that participants are given this password before the hk. This URL is only useful to other Zoom users. Schedule a new meeting with registration Follow the instructions to schedule a meeting through the UQ Zoom web interface. Organising a future Zoom meeting Inviting participants to an active Zoom meeting Ending a Zoom meeting. Special WordPress blog themes let you create interesting and visually stunning online logs
– Setting up a Zoom meeting: guide for instant meetings and planned events – IONOS
If you want to take part in a Zoom call then all you need is a meeting ID or link that you receive from the meeting organiser.
